Digitize student placement requests, manage departmental capacity, track institutional agreements, approve applications, and monitor rotations — all from one secure platform.
Designed For
Many healthcare facilities still coordinate placements through emails, phone calls, printed attachment letters, Excel sheets, and manual registers.
Without live capacity data, departments end up with more students than they can properly supervise.
Requests sent by email or letter get missed, delayed, or approved without proper review.
The same student or slot gets assigned twice when multiple schools coordinate through separate channels.
Instead of managing dozens of spreadsheets and email threads, every placement request is reviewed, approved, and tracked through one secure dashboard — so your team spends less time chasing paperwork and more time supervising students.
Receive placement applications digitally from every registered training institution.
Define how many students each department can accommodate for every rotation period.
Create placement periods and manage multiple clinical rotations at the same time.
Track affiliation agreements with every partner school, with renewal reminders before they lapse.
See exactly which cohorts are scheduled into your departments, across every partner school's Master Rota Plan.
Review student information before approving a placement, not after they arrive.
Monitor pending requests, approved students, active placements, and department occupancy at a glance.
Generate reports on monthly placements, department utilization, school distribution, and attendance.
Instant alerts when new requests arrive, students are approved, or rotations begin and end.
Facility Administrators, Placement Coordinators, Nursing Services Managers, and Supervisors each get the access their role needs.
The Master Rota Plan (MRP™) isn't just a scheduling tool for schools — it's how your facility gets visibility weeks in advance. Every cohort assigned to your departments shows up on your side automatically, from every partner institution.
Placements only run on the strength of a valid affiliation agreement between your facility and each training institution. ClinPlacer keeps every Memorandum of Understanding — and its renewal date — visible, instead of buried in a filing cabinet or someone's inbox.
Upload signed MOU documents against each partner school's profile
Get reminded before an agreement expires, so placements don't stall
See agreement status at a glance before approving a new placement request
Nairobi School of Nursing
Renews Mar 2027
County Medical College
Expires in 45 days
Allied Health Institute
Renewal overdue
School submits placement request
A partner institution sends a placement request for a cohort, by department and date.
Facility receives notification
Your team is alerted the moment a new request arrives — no inbox to monitor.
Coordinator reviews the application
Student details and the request are reviewed against your facility's requirements.
Capacity is checked automatically
ClinPlacer checks the requested department's available capacity before you decide.
Approve or decline
Respond directly in the dashboard — no separate email or phone call needed.
Students begin their rotation
Approved students appear on your live roster, ready for supervision.
Monitor progress until completion
Track attendance and status until the rotation ends, then export the record.
Reduce paperwork and repetitive administrative tasks around every placement.
Automatic capacity tracking keeps departments from exceeding safe supervision limits.
Communicate efficiently with every training institution you partner with.
Every placement request is tracked from submission through to completion.
Access historical placement data whenever you need it, not just at inspection time.
Keep organized records that support your institutional and regulatory requirements.
Monitor available placement spaces across every department in real time — before you approve a single request.
Department
20
Capacity
16
Occupied
4
Available
See our full Security & Trust page for detail.
Join healthcare facilities using ClinPlacer to streamline placement coordination, improve visibility, and reduce administrative workload.
