Master Rota Plan · Now Live

Build your entire
clinical rota
in minutes,
not months.

Stop printing Excel sheets. Stop losing track of which student is at which hospital. ClinPlacer's MRP module auto-generates your entire clinical rotation calendar — group by group, block by block, all the way to graduation.

Get Started Free See How It Works
2 min
MRP generated
Zero
paper records
4,000+
students tracked
NCK
compliant
Master Rota · KRCHN September 2026 · Live
Programme Timeline · Block View · 4 Years
Blk 1
Blk 2
Blk 3
Blk 4
Blk 5
FQE
A
School
Clinical
Clinical
OSCE
School
FQE
B
School
IB
Clinical
OSCE
School
FQE
C
IB
School
Clinical
Clinical
OSCE
FQE
D
School
School
Clinical
OSCE
Clinical
FQE
156w
Duration
3,200h
Clinical
4
Groups
Today
Week 3 · Block 3
28
Students linked
The Old Way

Paper rotas.
Lost records.
Inspection panic.

Every semester, coordinators spend days manually building rotation schedules in Excel — printing letters, chasing signatures, updating spreadsheets that break. When NCK comes calling, there is nothing traceable.

Excel sheets that get corrupted and lost
Coordinators spend 2–3 days building a rota from scratch every intake. One wrong cell formula and the whole schedule breaks.
Zero visibility on student whereabouts
No way to see which student is at which hospital today. Supervisors call the school. Students call the school. Everyone is confused.
Paper letters and manual signatures
Placement letters printed, signed, stamped, and physically delivered. A single change means starting the process again.
NCK compliance impossible to prove
When inspectors ask for evidence of fair rotation exposure and clinical hours, there is nothing to show. Institutions fail audits.
Rotation_Schedule_FINAL_v7_ACTUAL_FINAL.xlsx
Student Name
Hospital
Department
Wks
Amina W.
KNH
Maternity
8w
John M.
Pumwani
???
4w
Sarah K.
KNH
Paediatrics
6w
Peter O.
P...???
Surgical
8w
Grace N.
Kenyatta
OPD
4w
David L.
???
Maternity
???
LOST?
⚠ Last saved: 3 versions ago · Changes not tracked · 2 students missing hospital assignment
📎 See also: Rotation_REAL_FINAL2_UseThis.xlsx · backup_march_rota.xls
4 Steps · One Afternoon

From intake to published rota
in one afternoon.

No training. No IT setup. No spreadsheets. Just log in, create a cohort, and let ZARA build the schedule. Most schools go live in under 3 hours.

01
Create the Intake
Register your cohort — KRCHN September 2026, 4 groups, 28 students. Students are automatically linked from your existing records the moment you hit Save.
~5 min
02
Assign Groups
Drag students into groups A, B, C, D. The system shows real-time counts and flags any imbalances. Groups determine who rotates where and when.
~10 min
03
ZARA Generates
Upload your existing MRP manual once. ZARA reads it, builds all 12 blocks across 4 years, assigns groups to departments in parallel, and flags any capacity conflicts.
~2 min
04
Review & Publish
Check ZARA's schedule in the rota viewer. Resolve any flagged conflicts. Click Publish — students see their full rotation immediately. NCK-ready from day one.
~30 min
Live Rota Viewer

Know exactly where
every student is
right now.

The rota viewer shows your entire cohort's schedule as a block-level grid. A pulsing teal indicator marks today's date automatically. Click any block to see which students are there and their supervisor details.

Pulsing TODAY marker shows active block at a glance
Search by hospital, department, or block type instantly
Zoom controls from 60% to 150% for large screens
Export full schedule to CSV for accreditation in one click
Live Rota · KRCHN September 2026
Today
20 Mar 2026 · 🏥 Clinical Block 3 · Week 3 of 8
A
Group A
Maternity · Active
B
Group B
Surgical Ward · Active
C
Group C
Paediatrics · Active
D
Group D
School Block
1-click
CSV export
Student Tracking

Every student.
Every block.
Zero guesswork.

From the moment a cohort is created, every student is automatically linked to their group and rotation schedule. Real-time tracking shows exactly which department each student is in today — visible to school admins, HODs, and supervisors.

Students auto-linked when cohort is created
Group assignment with drag-and-drop editor
Real-time view of every student's current placement
Clinical hours automatically accumulated per student
Students · Group A · Clinical Block 3
AM
Amina W.
Maternity Ward · KNH
Active
JM
John M.
Maternity Ward · KNH
Active
SK
Sarah K.
Maternity Ward · KNH
Active
PO
Peter O.
School Block
School
GN
Grace N.
Maternity Ward · KNH
Active
28
Tracked live
NCK Compliance

Always inspection-
ready.
Every hour tracked.

Theory hours, clinical hours, OSCE sessions — every block type accumulates automatically toward your NCK accreditation targets. Export a complete compliance report at any time. No more scrambling before inspections.

Theory vs clinical hours tracked against NCK targets
Automatic hour accumulation per block type per student
Export audit-ready PDF report in one click
All changes logged with timestamp and admin name
Accreditation Hours · KRCHN 2026
Hours Tracker · NCK Targets
Clinical Hours 2,480 / 3,200h
Theory Hours 1,240 / 1,600h
OSCE Sessions 38 / 48h
IB Attachment 280 / 320h
77%
Complete
Year 3
Current
✓ NCK
On Track
PDF
Audit report
ZARA · AI Assistant

Meet ZARA —
your MRP is built
before lunch.

Upload your existing MRP manual — Excel, PDF, or Word. ZARA reads your block sequence, week counts, and department names, then generates the complete rotation schedule for every cohort. Once uploaded, every future intake uses the same sequence automatically.

Upload once, reuse forever
Your MRP structure is stored permanently. KRCHN September 2026, March 2027, September 2027 — all use the same sequence. Zero rework.
Conflict detection before you see the rota
ZARA checks every department against its registered capacity before generating. Conflicts are flagged with resolution options — not left for you to discover later.
Full schedule in under 2 minutes
From upload to published rota in one afternoon. ZARA handles the computation. You review and approve.
See ZARA in action
Z
ZARA · AI Assistant
Processing MRP_KRCHN_2026.xlsx…
I've read your document. Found 12 blocks across 4 years — including 23 weeks of clinical rotations across 4 departments. Ready to generate?
Yes — 4 groups. Start 1st September 2026.
✓ Generated.

Groups A→D assigned to parallel departments at 3 facilities. Total programme: 156 weeks, 3,200 clinical hours.

⚠ One conflict at Pumwani — Maternity capacity is 5 students but Group B has 7. I have 3 resolution options ready.

→ Ready in MRP Editor
Resolve with sequential rotation for that block.
✓ Conflict resolved. Rota is clean. All 28 students placed. No further issues detected.

Ready to publish.
Ask ZARA anything about this rota…
2 min
Average MRP generation time from upload to rota
+380% faster than Excel
4,000+
Students tracked across all onboarded schools
Across all programmes
100%
Of published rotas are NCK-compliant by default
Zero failed audits
Zero
Paper rotation letters still needed by schools using ClinPlacer
Fully paperless

Paper vs ClinPlacer MRP

The old way vs the right way. Side by side.

Feature
Manual / Excel
ClinPlacer MRP
Rotation schedule creation
❌
Rota is built by hand in Excel. Tak…
⚡ 2 min
ZARA reads your manual and generate…
Student tracking
❌
Students tracked manually in spread…
✓
Every student auto-linked to their …
Group management
❌
Groups assigned on paper, prone to …
✓
Drag-and-drop group editor with liv…
Today's location
❌
No way to know where a student is w…
✓
Dashboard shows exactly which hospi…
Clinical hours tracking
❌
Hours tracked manually if at all. O…
✓
Automatic accumulation per student …
NCK audit trail
❌
Paper files. Easy to lose. Hard to …
✓
Full audit log. Export compliance P…
Conflict detection
❌
Discovered when students arrive and…
✓
ZARA checks capacity before generat…
Multiple cohorts
❌
One spreadsheet per intake. Easily …
✓
All cohorts visible in one dashboar…
Publishing to students
❌
Letters printed and handed out (or …
✓
One click to publish. Students see …
"

ClinPlacer brought complete order to our clinical placements. What used to take two weeks now takes one afternoon. Our coordinators cannot imagine going back to spreadsheets.

CC
Clinical Coordinator
Public Nursing College, Nairobi
Ready when you are

Your MRP.
Built today.
Published by sunset.

Stop re-building the same Excel sheet every semester. Book a free demo and see ClinPlacer working with your actual programme structure. Most schools go fully live within one week. Our team handles everything.

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No commitment required
Free onboarding support
Data hosted in Kenya
NCK compliant from day one